Learn Easy Steps: Create a Letter

Created Feb. 7, 2024 by Clarity Innovations

Learn: Easy Steps

Activity Card: Create a Letter

Do you want to communicate with another person by writing a letter? A written letter could be helpful for either business or personal use. You could write a letter to a friend or family member to give them news of what has happened in your life. Or, you could use a letter for a business purpose. For example, you may want to apply for a new job when you want a career change or hear about vacancy announcements. Most people will typically send a “cover letter” along with their résumé. A cover letter provides the potential employer with an introduction about your skills and experience and your desired interest in the position applied for.

Look at the following example:

Teacher Job Application Cover Letter Example

As in the example above, a cover letter for a job application created on the computer typically has:

  • Personal information like name, address, contact number
  • The name and address of the person receiving the cover letter
  • Information about educational qualifications
  • Information about interest in the position applied for
  • Space for signature at the end of the application

How to Create a Cover Letter

Type Your Personal Information

  1. Start the word processing software, and open a new, blank document. For help, see Word Processing Skill 1.1: To start word processing software
  2. Type your first name and last name. Press Enter key on the keyboard to move your cursor to the next line. Type your address, phone number, and email (if available) in separate lines.
  3. Save your work. Make sure you save your work after every couple of steps you complete.

Type Subject Line and Date

  1. Press Enter on the keyboard twice to leave some space between your personal information and the subject line.
  2. Type “Subject -.” Then type a few words about what the application is for.
  3. Press Enter on the keyboard to move your cursor to the next line. Then, set and use a right-aligned tab to move the cursor to the right side of the page. Insert today’s date, and pick whichever date format you like.
  4. Save your work.

Type Name and Address of the Recipient

  1. Press Enter on your keyboard to move the cursor to the next line. Press Backspace on the keyboard to move the cursor to the left side of the page.
  2. Type the first name and last name of the person to whom you are sending the cover letter. Press Enter key on the keyboard to move your cursor to the next line. Type the person’s title or designation, address, phone number, and e-mail (if available) in separate lines.
  3. Save your work.

Type Information About Interest in the Post Applied For

  1. Type “Dear” followed by the last name of the person to whom you are addressing the cover letter to. (For e.g., Dear Mr. Bradford, or Dear Mrs. Greener.)
  2. Press Enter on your keyboard to move the cursor to the next line.
  3. Include the following points when you type information about your interest in the post applied for, such as: interest in the position, highest educational qualification, work experience, additional skills, request for an interview/meeting, and your full name and space for your signature at the end of the application.
  4. Save your work.

Cover Letter Challenge (Optional)

  1. Change the look of your words.
  2. Change the color of your words.
  3. Save your work.

     

Teacher Job Application Cover Letter Challenge Example

Review Your Work

Look over your cover letter. Make sure it has the following elements:

  • Personal information like name, address, contact number
  • The name and address of the person receiving the cover letter
  • A ‘subject’ line about the cover letter
  • Information about your educational qualifications
  • Information about your interest in the position applied for

If any elements are missing, add them to the cover letter now. You should also make other
desired changes. Remember to save your work when you are finished.

Optional: Print Your Cover Letter

  1. Preview your cover letter before you print it. Set up the document so it prints sideways, or landscape.
  2. To print your cover letter, click File. Then, click Print. A Print window pops up.
  3. To select the printer you want to use, click the arrow in the Name or Printer list and select the printer.
    Note: You will notice that the box has a drop-down menu or a list which allows you to select one option from several printer choices. If there is a drop-down
    menu, just click on the down arrow and move your cursor to the option you would like to choose. If a list is displayed, scroll to the printer that you want.
    Highlight your choice, and then click on it.
  4. To select the page you want to print, place your cursor on that page and click Current Page. Or, click Pages, and then type the page number that you would
    like to print.
    Note: If your cover letter covers only page 1, then by default, the page will be automatically selected for printing. You may skip this step and move to step 5.
  5. To select more than one copy you want to print, click the up arrow in the Number of copies list.
    Note: By default, the number of copies to be printed is 1. Just click on the up arrow for more than one copy to print. Click on the down arrow for lesser number of copies to print.
  6. Click OK or click Print.

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